How Numo collects, uses, stores, and protects personal information when you use our workforce management platform and related services.
Numo HRMS ("Numo", "we", "our", or "us") is a cloud-based Human Resources Management System that provides HR, payroll, attendance, leave management, employee self-service, workflow, reporting, and related business services through web and mobile applications.
This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you use our website, applications, products, and related services.
Company Name: Al Itqan Al Raqami
Website: https://bitknowledgy.com/
This Privacy Policy applies to personal information processed by Numo when you:
By using our services and providing personal information to us, you acknowledge and agree that your information may be collected, used, disclosed, and retained in accordance with this Privacy Policy and applicable laws.
By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.
We collect information that you voluntarily provide to us when using our services, communicating with us, registering for an account, requesting information, or participating in onboarding activities.
Where applicable, we may collect business-related information including:
Where required for verification, onboarding, compliance, or service delivery purposes, we may collect:
During onboarding or implementation activities, we may collect:
Where applicable, we may collect payment-related information required for billing, subscription management, and payment processing.
We may also collect limited technical information relating to your use of our website and services, including:
Our website may use cookies and similar technologies to improve user experience, maintain sessions, remember preferences, and help us understand how visitors use our website.
Cookies may be used for:
Most web browsers allow you to manage or disable cookies through browser settings. Disabling cookies may affect certain website functionality.
We may collect personal information from:
Information you provide when using our website, requesting a demonstration, registering for services, contacting us, participating in onboarding activities, or submitting support requests.
Information provided by your employer, organization, authorized representatives, or administrators in connection with the services being provided.
Information collected automatically through cookies, website analytics, application logs, and security monitoring systems.
Where legally permitted, we may receive information from business partners, service providers, government entities, verification providers, and payment providers.
We use personal information for legitimate business purposes including:
Numo does not sell personal information to third parties.
Customer organizations remain the owners of information stored within the Numo platform. Numo processes such information solely for the purpose of providing contracted services.
Numo operates as a multi-tenant cloud platform. Appropriate technical and organizational controls are implemented to maintain logical separation between customer environments and protect customer data from unauthorized access.
We retain personal information only for as long as necessary to:
Once information is no longer required, we will take reasonable steps to securely delete, anonymize, or otherwise dispose of the information.
Numo may share personal data with selected parties when necessary to operate, deliver, improve, secure, or support its services, or where disclosure is required by applicable laws and regulations.
As part of our business operations, personal data may be accessed by companies within the Numo group, affiliated entities, or future affiliated entities where such access is necessary for administrative, operational, support, compliance, or business continuity purposes.
We may engage specialized third-party providers to assist in areas such as cloud hosting, infrastructure management, technical support, implementation services, customer communications, payment processing, cybersecurity, analytics, and product improvement. These providers are granted access only to the information necessary to perform their services and are expected to maintain appropriate security and confidentiality measures.
In certain circumstances, Numo may disclose information to governmental bodies, regulatory authorities, courts, law enforcement agencies, or other authorized entities when required to comply with legal obligations, regulatory requirements, judicial proceedings, or official requests.
Access to personal data may also be granted to authorized employees, consultants, contractors, auditors, advisors, or service providers who require such access in connection with their professional responsibilities. Access is limited to the extent necessary for the performance of assigned duties and is subject to confidentiality obligations.
Where payment, subscription, or financial services are involved, certain business and account-related information may be shared with banks, payment processors, payment technology providers, or other financial institutions to facilitate account setup, payment processing, billing activities, compliance requirements, fraud prevention measures, and related financial operations.
Numo does not sell personal data to third parties and does not permit third parties to use personal data for their own independent marketing purposes.
Our website and services may contain links to third-party websites, services, applications, or social media platforms.
If you choose to access or use these third-party services, your information may be collected and processed by those third parties under their own privacy policies.
Numo is not responsible for the privacy practices, content, security, or policies of third-party websites or services. We encourage you to review the privacy policies of any third-party service before providing personal information.
Your information may be stored and processed within:
Primary Hosting Country: [INSERT HOSTING COUNTRY]
Hosting Provider: [INSERT HOSTING PROVIDER]
Where necessary for service delivery, support, backup, security, or operational purposes, information may be processed by authorized service providers.
Where international transfers occur, we will take reasonable measures to ensure such transfers comply with applicable laws and data protection requirements.
By using our services, you acknowledge that your information may be stored, processed, or transferred in accordance with this Privacy Policy.
We take the security of personal information seriously and implement reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, loss, misuse, and destruction.
Security measures may include:
While we strive to protect personal information, no method of electronic transmission, storage, or processing can be guaranteed to be completely secure.
We may update this Privacy Policy from time to time to reflect changes in legal requirements, business practices, technologies, or services.
Updated versions will be published on our website and become effective upon publication unless otherwise stated. We encourage users to review this Privacy Policy periodically to stay informed about how we process personal information.
Subject to applicable laws and regulations, you may have certain rights regarding the personal information we hold about you. These rights may include:
Where our processing of personal information is based on your consent, you may withdraw that consent at any time. Please note that withdrawing consent may affect our ability to provide certain services or functionalities.
If you wish to exercise any of your privacy rights or have questions regarding the processing of your personal information, you may contact us using the contact details provided in this Privacy Policy.
If you have questions, concerns, requests, or complaints regarding this Privacy Policy or the processing of personal information, please fill in the form below and our privacy team will get back to you.
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